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Building Systems

Learn how to create successful business management system

Your Most Sensitive Data Sits on Your Least Secure Computer

Think about what is on your accountant's computer. Bank login credentials. GST portal access. Balance sheets. Profit and loss statements. Salary details of every employee. Vendor payment records. Client invoices going back years. Now think about that computer. Old Windows. Never updated. Pirated software. Antivirus expired three years

Your Employee's Personal Gmail Is Holding Your Company Data Hostage

Your sales guy Manish has been with you for 3 years. He uses manish.sharma@gmail.com for everything. Client communication. Quotations. Purchase orders. Vendor contacts. One day Manish resigns. Joins a competitor. All those client emails? Gone with Manish. All those quotations? Gone with Manish. All those vendor contacts?

When Everyone Has the Password, No One Is Responsible

You have an info@ email. Or sales@. Or support@. Five people use it. They all know the password. Someone replied to a client yesterday. You do not know who. The client is upset. No one remembers sending that email. Sound familiar? The real problem When five people share one password,

Your Biggest Security Risk Is Not Hackers

Most business owners think about security the wrong way. They imagine hackers in dark rooms, running sophisticated attacks. They assume their business is too small to be a target. Or they believe security requires expensive software and dedicated IT teams. The data tells a different story. Where breaches actually come

When Forms and Sheets Are Not Enough

You have built your first system. Google Forms collects data. Google Sheets stores it. Formulas summarize it. Your team can see the numbers in real time. This is already more than most businesses have. But soon you will hit a wall. Someone fills your feedback form. You want to send

Working on the Same Sheet at the Same Time

This is where Google Sheets becomes fundamentally different from Excel. In Excel, a file lives on someone's computer. If you want to work on it, you need a copy. If two people need to update it, one person works on it first, saves it, emails it to the

Five Formulas That Run Your Reports

You do not need to learn a hundred formulas. You need five. These five formulas will cover 90% of what you want to track. Total sales. Number of orders. Average deal size. Complaints by category. Performance by salesperson. All of it comes down to counting and adding, with or without

Your Reports Can Update Themselves

If you have been using Excel for years, this will feel strange at first. In Excel, you pull data from somewhere. You process it. You create a report. You email it to someone. Next week, you do the same thing again. And again. Every report is manual work. This is

Part 1: How to Decide What Data is Worth Collecting

You understand why clean data matters. You know forms are better than spreadsheets. You're ready to start collecting data. But what data should you collect? The trap Businesses want to collect everything. Customer details, transaction history, employee activities, supplier performance, market trends. The list never ends. So they

Part 2: Why Spreadsheets Fail at Data Collection and What to Do About It

In Part 1, we talked about why data needs to be readable by programs, not just people. Now let's look at why the way most teams collect data is broken and how to fix it. Why spreadsheets fail at data collection Spreadsheets are flexible. That's their